The Nonrefundable Deposit-Not!
California Lawyer

The Nonrefundable Deposit-Not!

September 2010

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In many real estate transactions, the seller requires the buyer to pay earnest money in the form of a nonrefundable deposit. Indeed, this procedure is often the best way for a buyer to communicate to the seller that he or she really means business. Although such deposits have been commonplace for many years, a recent court of appeal ruling holds that in certain circumstances a nonrefundable deposit is an invalid form of liquidated damages. For that reason, the court allowed the buyer to reclaim the deposit despite clear contractual language that deemed it "nonrefundable" (Kuish v. Smith, 181 Cal. App. 4th 1419 (2010)). When proceeding to escrow, real estate lawyers and their clients must be prepared to face this new reality.

Retention of Buyer's Deposit
In Kuish the court held that the seller's retention of the buyer's deposit in a rising real estate market constituted an invalid forfeiture. In the case, the buyer entered into a contract in early 2006 to purchase a Laguna Beach residence for $14 million, but later unilaterally cancelled escrow. The sellers quickly bettered their lot and sold the property to another party for a tidy $15 million. But they refused to return the initial prospective buyer's $620,000 deposit, relying on clear language in the purchase agreement that designated the deposit as nonrefundable.

The Kuish court rejected that label by relying on the California Supreme Court's decision in Freedman v. The Rector (37 Cal. 2d 16 (1951)), which held that any contractual provision in which money or property is forfeited without regard to actual damages suffered constitutes an unenforceable penalty. The state Supreme Court explained that if the seller is allowed to retain the amount of a down payment in excess of expenses associated with a contract breach, the seller will be unduly enriched and the buyer "will suffer a penalty in excess of any damages he causes." (Freedman, 37 Cal. 2d at 1920.)

In so ruling, the court relied in part on Civil Code section 3294, which governs the imposition of punitive damages. According to the express mandate of that section, punitive damages may not be recovered in a case "arising from contract." Thus, although the seller of real estate may clearly recover actual damages for breach of contract (see Cal. Civ. Code § 3307), the seller cannot recover punitive damages for such claims. Accordingly, the state Supreme Court found that if the seller could retain a real estate deposit without proving actual damages, the retention of that money would constitute a "penalty" against the breaching buyer in violation of section 3294 (37 Cal. 2d at 2122).

The Kuish court also noted that retention of a deposit under these circumstances would violate the rules governing liquidated damages (see Cal. Civ. Code §§ 1670-1671). Because the seller in the Kuish case actually received a $1 million profit as a result of the buyer's breach, the court found that there were no damages and, for that reason, forfeiture of the deposit was inappropriate. However, the court observed that the buyer's "deposit would have been nonrefundable in a falling market to the extent defendants were able to show damages." (Kuish, 181 Cal. App. 3d at 1429.)

Real Property Damages
Civil Code section 3307 controls the recovery of general damages in a failed real estate transaction. Absent a contractual damages provision that provides otherwise, the statute allows a seller to recover the benefit of the bargain: the excess, if any, of the amount that would have been due the seller under the contract over the value of the property to the seller, as well as consequential damages and interest.

Sellers are thus entitled to general damages to the extent that they can establish that the contract price exceeds the value of the property, determined as of the date of the buyer's breach. (See Askari v. R&R Land Co., 179 Cal. App. 3d 1101, 1106 (1986).) General damages are intended to place the seller in the position he or she would have enjoyed had the buyer not breached the purchase agreement. Accordingly, such damages cannot exceed what the injured party would have received had the contract been fully performed (Cal. Civ. Code § 3358; see also, Lewis Jorge Const. Mgmt., Inc. v. Pomona Unified School Dist., 34 Cal. 4th 960, 967-968 (2004)). Thus, in a booming real estate market the seller may not sustain any "benefit of the bargain" damages (Kuish, 181 Cal. App. 4th at 1426, quoting 1 Cal. Real Property Remedies and Damages (CEB 2d ed., 2009) § 4.75, p. 354). Indeed, the seller may be better off by virtue of the breach because the property can be sold for a higher price.

Under section 3307 a seller may also be able to recover consequential damages-those suffered by a seller as a "natural consequence" of a buyer's breach. Such damages must be reasonable, foreseeable, and necessary to make the seller whole (Royer v. Carter, 37 Cal. 2d 544, 550 (1951)). The law requires that conditions giving rise to consequential damages must have actually been communicated to the breaching party, or otherwise be of such nature that the breaching party should have been aware of them. (See Lewis Jorge Constr. Mgmt. Inc., 34 Cal. 4th at 968-970.) Such damages include costs and expenses incurred in the aborted sale of the property, loss of income suffered as a result of the seller's reliance on closing the purchase agreement, and payment of additional operating expenses. (See Greenwald & Asimow, Cal Practice Guide: Real Property (TRG, 2009) at ¶¶ 11:120128.)

It is important to note that even in cases where general damages are not available-because of an appreciating market, for instance-the seller may still be entitled to consequential damages. However, because the theory of consequential damages is to make the seller whole, any appreciation in value after the buyer's breach may offset the seller's recovery to avoid unjust enrichment (Askari, 179 Cal. App. 3d at 1101).

Interest is another component of the seller's recovery. In most real estate transactions, general damages typically are not "certain, or capable of being made certain by calculation" as of the date of the breach, so interest cannot be calculated from that date. (See Cal. Civ. Code § 3287(a).) Nonetheless, the court may award an injured seller prejudgment interest on general damages beginning on the date the complaint is filed (Rifkin v. Achermann, 43 Cal. App. 4th 391, 396-397 (1996)).

Still, recovering general damages, consequential damages, and interest may be difficult. The seller must prove not only the buyer's breach but also that the seller sustained actual and consequential damages as a result of the breach. There are, however, other ways for sellers to protect themselves in the event of a breach by a buyer without having to prove damages. Two of these alternatives-liquidated damages and options to purchase-are discussed below.

Liquidated Damages
Liquidated damages clauses are commonly used in commercial purchase agreements as well as in the standard residential purchase agreement drafted by the California Association of Realtors. The objective of a liquidated damages clause is to have the parties stipulate to an estimate of damages prior to any dispute so that both will know the extent of liability in the event of a breach (El Centro Mall, LLC v. Payless Shoesource, Inc., 174 Cal. App. 4th 58, 63 (2009)).

For sellers, a liquidated damages clause spares them the arduous task of having to prove actual damages. Instead of being required to introduce evidence of appraisals and other elements of damage at trial, the seller need only establish that the buyer breached the agreement.

Additionally, liquidated damages are "certain," thereby entitling sellers to interest from the date of the breach, not just from the date of the filing of the complaint, as in the case of a general damages claim. Indeed, the court has no discretion and must award prejudgment interest upon request, from the first day there exists both a breach and a liquidated claim. (See Cal. Civ. Code § 3287(a); North Oakland Medical Clinic v. Rogers, 65 Cal. App. 4th 824, 828 (1998).)

Moreover, in an appreciating market, the seller can sell the property to another buyer at a higher price and still recover liquidated damages from the defaulting buyer. (In the Kuish case cited above, there was no liquidated damages clause and, accordingly, no right to such damages in a rising market.)

The seller's downside is minimal, but it includes the possibility that in a depreciating market actual damages may exceed the amount stipulated as liquidated damages.

Although a liquidated damages clause may not be in the buyer's best interest, the reality is that many sellers insist on one as part of the deal. Such provisions do serve to fix the amount of a buyer's exposure in the event of a breach (thus at least the buyer knows the consequences of a breach in advance), but the stipulated amount is generally considerable, and sellers are usually able to prove their case with relative ease.

If the parties have agreed to a liquidated damages provision, it must be able to withstand attack. In general, liquidated damages clauses are valid unless an opposing party demonstrates that the fixed dollar amount was "unreasonable under the circumstances existing at the time the contract was made." (Cal. Civ. Code § 1671(b).) In determining reasonableness, courts primarily focus on whether the amount of money in question was within the reasonable range of harm anticipated at the time the parties entered into their agreement (Allen v. Smith, 94 Cal. App. 4th 1270, 1278 (2002)).

Courts may also consider any of the following factors as well: the amount of liquidated damages compared to the total purchase price; the parties' relative bargaining power; the parties' sophistication, and whether they were represented by counsel; how long the seller committed to taking the property off the market; the parties' anticipation that proof of actual damages would be costly or inconvenient; the difficulty of proving causation or foreseeability; and whether the liquidated damages clause is included in a form contract and thus not the product of negotiation. (See Greenwald & Asimow at ¶ 4:316.)

For residential purchase agreements, Civil Code section 1675(e) provides that the "reasonableness" of the liquidated damages provisions shall be determined by taking into account both the circumstances existing at the time the contract was made, as well as the price and other terms and circumstances of any subsequent sale within six months of the buyer's default. Generally, when the liquidated damages provision does not exceed 3 percent of the purchase price, the provision is presumed reasonable and valid (Cal. Civ. Code § 1675(c)).

Validity and enforceability of a liquidated damages provision also depends on compliance with certain technical requirements. First, the clause must be separately signed or initialed by both the buyer and the seller. Second, if it is included in a printed contract, it must be set out in either minimum 10-point bold type or minimum 8-point bold contrasting red type (Cal. Civ. Code § 1677(a) & (b)). These requirements are intended to "make it [more] likely that the parties appreciate the consequences" of such a provision (see Allen, 94 Cal. App. 4th at 1282-1283), and they apply regardless of the nature of the real property involved in the transaction.

Options to Purchase
An option to purchase is a unilateral contract in which the prospective buyer (the optionee) pays a specified sum to the property owner in return for an exclusive right to purchase the property within a specified time frame. If the optionee elects to purchase the property, the agreement effectively converts into a binding purchase and sale contract (Wachovia Bank v. Lifetime Indus., Inc., 145 Cal. App. 4th 1039, 1049-1050 (2006)). Conversely, if the optionee does not elect to purchase the property within the term of the option, the consideration paid by the optionee is forfeited to the seller. Accordingly, commentators have noted that "options to purchase are virtually identical to a binding purchase and sale agreement with a liquidated damages" provision. (See Greenwald & Asimow at ¶ 8:3.)

However, important differences exist between the two, and buyers and sellers should be aware of them. For instance, to recover under a liquidated damages provision, the seller must prove that the buyer breached the agreement. In contrast, under an option agreement, the seller has already received consideration and doesn't have to prove anything. Moreover, there are restrictions on the validity of, and maximum amount stated in, a liquidated damages provision, whereas the consideration paid for an option agreement is entirely negotiable. Additionally, liquidated damages are usually recovered from an escrow account, requiring legal action if the breach is contested; conversely, under an option agreement, the seller has already received the consideration and therefore no legal action is required.

However, a seller should take note that using an option agreement instead of a liquidated damages provision will entail at least one considerable disadvantage. Option agreements often are recorded and thus cloud title, whereas a purchase agreement containing a liquidated damages clause generally is not. (See Greenwald & Asimow at ¶¶ 8:156161.)

Remember the Context
Although there are many ways parties to a real estate transaction can fix damages in the event of a breach, never lose sight of the context in which the dispute arises. In a rising market, actual damages generally are insufficient and, according to Kuish v. Smith, parties cannot simply rely on a "nonrefundable" deposit as a source of recovery. However, even when real estate prices are skyrocketing, the parties can still rely on a properly structured liquidated damages clause or an option to purchase contract. Both are effective alternatives.

Sean E. Ponist is special counsel with Peterson, Martin & Reynolds, a real estate and business litigation firm in San Francisco.

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Reader Comments

Barry Sonnek - September 12, 2012
Califronia Lawyer, I am a real estate broker. I represented a Buyer who agreed to pay for the HOA Doc Preparation and HOA Transfer fees in the purchase agreement. Within the 17 day physical inspection period, the Buyer made requests for repair and the Seller refused all requests except for the smoke dectector and water heater strapping. The Buyer cancelled within their rights and requested the Seller to refund the earnest deposit in full to the Buyer on June 7th of 2012. The Seller refused to sign the cancellation, found another Buyer, sold and closed that property on August 9, 2012. The Seller used my Buyers funds from their earnest deposit to pay for the HOA Doc Preparation and Transfer Fees for the following Buyer. The Seller has continued to be unwilling to refund my Buyer's Earnest Deposit unless my Buyer agrees to deduct these fees from their Earnest Deposit. I thought I had read a case ruling in the last year or two, where the court ruled that a Seller could not use the funds from a previous Buyer for the benefit of a future Buyer, but I have not been able to find that court case on line. Can you help me out? Sincerely, Barry Sonnek
David Bustan - December 7, 2012
I am a California Broker for the last 32 years. I have entered into a transaction of purchase using the Commercial Property Purchase Agreement (CPA –revision 4/10.) This document produced by zipForm Software. This considered a standard “offer” form that indicates in “§34. LIQUIDATED DAMAGES” If Buyer falls to complete this purchase because of Buyer’s default, Seller shall retain, as liquidated damages, the deposit actually paid. Buyer and seller agree that this amount is reasonable sum given that it is impractical or extremely difficult to establish the amount of damages that would actually be suffered by the Seller in the event the Buyer were to breach this agreement. Release of the funds will require mutual signed release instructions from both Buyer and Seller, judicial decision or arbitration.” I have deposited $250,000.00 in Escrow as a deposit, and after due diligent inspection came out, I found that the HVAC is absolute (23 years old) with no parts to replace if broken, manufacturer recommended replacement due to nine efficient electrical consumptions of the units (11) total value of approximately $250,000.00. I immediately informed the owner that either the HVAC would be replaced or reduce the price for that amount. The response was that the HVAC will be in working conditions at the closing of Escrow. Shortly then after we both filed request for performance and Escrow was cancelled. The seller did not want to release the Deposit as he found out the penalty of doing so is limited to a $1,000.00 under C.C. §1057.3 and the fact the property is owned by a corporation that the loan on the property obligated to a bank is higher than the market value of the property. It has been for two years that this case has been to some lawyers, who interoperate the nature of the case as a real property case while it is an Ernest Money Deposit case. Do you have a solution to this case, as I am looking for a knowledgeable attorney who would be able to resolve it one way or the other. The legal costs are very high, especially when I had been getting legal services from none professional at
car question - March 8, 2013
Wouldn't this ruling apply to nonrefundable deposits in other areas, such as contracts to purchase cars? If a party fails to perform (an ordered car is delayed and not available to sell at the promised time), wouldn't the buyer be able to cancel and get the deposit back, despite the 'nonrefundable' clause, under this case's reasoning? There does not seem to be anything to limit it to real estate.
David Blain - April 1, 2013
@Car Questioner: This article discusses the measure of damages under Civil Code section 3307, which applies to breach of real estate contracts. Since a car is not real estate, civil code section 3307 doesn't apply to a contract for the sale of a car and therefor the reasoning of the court in this case is irrelevant to contracts for the sale of vehicles.
Mark A Forster - May 5, 2013
I am a Realtor and my client is purchasing a new construction home in a subdivision. We are in a fast rising market. The builder requires a $5,000 non-refundable deposit. Can they do that? From what I'm reading they can't in a rising market and they can only keep the deposit if they can show that they were damaged in some way. There are two other buyer's that want this particular home and the builder is having a price increase in 3 days.
donald carroll - November 5, 2013
if I have ernest money deposit up and property does not come in at appraised value do I get my ernest money deposit back
edward silvey - October 8, 2014
Dear friends, What if the deposit has nothing to do with real-estate, but with, say, event planning? If a contract was signed, but the event is cancelled months ahead of schedule, does the planner have the right to retain the full deposit? even if he has not worked out those hours at all? What are, specifically, the rights of a consumer in such a situation?

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